About Us

COVID-19 STATEMENT

March 18, 2020

 

First of all, I want to thank all of those who have requested an absentee ballot application to vote by mail.  We are still waiting on guidance from the state on the status of the 2020 Primary Election and if any modifications or postponements will be made.  The Clerk’s office will let you know as soon as we hear something. 

Secondly, with the current concerns surrounding COVID-19 and in an effort to lessen foot traffic in the Courthouse, the Clerk’s office would like to make the public aware of other Payment Options/Locations:

  • Child Support Payments:  Please use the drop box located on 3rd Street….go up the stairs and into the entry way.  The drop box is on the wall to your left.  This is for CASH PAYMENTS ONLY that you would normally make inside the office.
  • Criminal Payments Online:  Payments for fines and fees can be made online at mycase.in.gov  Search by cause # or your first & last name only in Bartholomew County, click on the correct cause # & scroll to the bottom of the case for the ability to make a payment.  There will be a convenience fee when paying online.  Criminal cases paying restitution will not be able to make online payments.
  • Traffic Ticket Payments:  Payments can be made at public.courts.in.gov  Search with your ticket UTT number or by your name.  There will be a convenience fee when paying online. 

 

Jay Phelps
Jay Phelps,
Clerk
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The Clerk of the Circuit Court is an elected position authorized by Article 6, Section 2 of the Indiana Constitution and serves a four (4) year term.  The Clerk has a wide range of duties covering areas including the collection of court payments and record keeping, voter registration, child support payments, and the issuance of various licenses and certificates.  Detailed duties for the Clerk are found in IC 33-32-2, General Powers and Duties; IC 33-32-3, Record Keeping Duties; IC 3-7-27 Voter Registration; IC 33-32-4, Child Support Payments; and IC 33-32-5, Marriage Licenses and Distress Sales.

The Voter Registration office reports directly to the Clerk of Circuit Court.  The duties and responsibilities of this department are defined in IC 3-7-27.  A statewide voter registration system (SVRS) was implemented in 2006 to maintain a shared and consistent electronic database across all 92 counties.  This system is linked to the Indiana Bureau of Motor Vehicles and the Social Security Administration databases and also exchanges data with the Indiana Department of Corrections to assist this office in maintaining accurate voter registration information.


Staff

Chief Deputy: Dustin Renner

Office Manager: Julie Robertson

Supervisor of Voter Registration and Elections: Shari Lentz

Supervisor of Child Support: Debra Settle

 

 

Marriage License

State Archives

In August 2017, the Clerk's office transferred many old probate, civil, criminal order and other misc books to the Indiana State Archives building, 6440 E. 30th St, Indpls., IN  46219.  Below are instructions for those who wish to inquire about or see which books are there and how to go view the books if so desired.

 

HOW TO GO AND SEE BOOKS:  For those who want to go and do their own research, there is a patron services email you can use to make sure records in question are there and set up a time to go view them.  That email address is:

ONLINE CATALOG:  IN State Archives has a new online catalog, that individuals can use to see which Bartholomew County books are located at the facility: http://www.researchIndiana.iara.in.gov

You can search every container, record series, and entity type. If you go to “Search for Entities” and search for Bartholomew County Clerk in the keyword search, you should be able to find this page: https://www.in.gov/iara/3259.htm?id=809. The series drop down menu shows all of the different record series from the Bartholomew County Clerk. Clicking on any of them will then give you a list of items in that record series.

Child Support

Child Support Payments and Links


The Indiana Child Support Payments functions of the Clerk are defined in IC 33-32-4.  A statewide Indiana support enforcement tracking system (ISETS) is used for the collection, disbursement, and distribution of child support payments established by the Department of Child Services.  Below are helpful links to access processes related to ISETS as well as forms and guidelines pertaining to child support in Indiana.

 

Vote by Mail

 

Vote By Mail

Jay2

 

 

 

I would highly encourage anyone who wants to vote in the upcoming June 2nd Primary, to vote by mail in order to protect you and your family during this health crisis.

          - Jay Phelps, Bartholomew County Clerk

 

 

 

 

 

INSTRUCTIONS: Complete and return application so it is received by county election board at least twelve (12) days before election day.

DEADLINE: For the June 2, 2020, Primary Election, deadline for county to RECEIVE the completed form is MAY 21, 2020, BY 11:59 p.m.

 

Form

 

 

 

 

 

 Click here to download the Application for Absentee Ballot for June 2, 2020, Primary Election Only.

 

 

Email completed applications to or return by mail to P.O. Box 924, Columbus, IN 47202.

 

Thank you and be safe! 

 

 

 

 

Current Election Information

 

 

2019 General Election Information

 

 

8 of 8 Vote Centers Reported

 

ElectionResults

 

PrecinctSummary3

 

 Vote Center Reporting Status

 

Flintwood Wesleyan Church REPORTED
St. John's Masonic Lodge REPORTED
Grace Lutheran Church REPORTED
Donner Center REPORTED
Bible Church of Columbus REPORTED
The Commons REPORTED
German American Bank REPORTED
Terrace Lake Church REPORTED

 

 

 

votingcenterinfo

 

  

historial results

 

 

 


 

Candidate Information

 

Current Filings

 

 

candidate forms

 

Campaign Finance

 

 campaign finance reports

 

Voter Registration Information

 

 

VoterRegistrationDocuments

Indiana Voters

 

Vote Centers

2020 Vote Center Locations


Vote Center Locations for 2020 Primary Election

Satellite Locations:

County Courthouse - Absentee Voting begins April 7th (Monday - Friday 8:00 a.m. - 5:00 p.m.) and
ends on Monday May 4th (8:00 a.m. - 12:00 noon) Saturdays (April 25th & May 2nd) 8:00 a.m. - 3:00 p.m.

Donner Center (Back entrance 19th & Sycamore) - Monday-Friday (April 27th - May 1st) 10:00 a.m. - 6:00 p.m.
Saturdays (April 25th & May 2nd) 8:00 a.m. - 3:00 p.m.

Flintwood wesleyan Church - Monday - Friday (April 27th- May 1st) 10:00 a.m. - 6:00 p.m.

Saturdays (April 25th & May 2nd) 8:00 a.m. - 3:00 p.m.

Vote Centers 2020

 Election Day Sites: May 5th 6am-6pm

1. Flintwood Wesleyan Church, 5300 25th St, Columbus, IN 47203

2. St. John's Masonic Lodge, 4131 Rocky Ford Rd., Columbus, IN 47203

3. Grace Lutheran Church, 3201 Central Ave., Columbus, IN  47203

4. Donner Center, 739 22nd St., Columbus, IN 47201

5. Bible Church of Columbus, 3010 Tenth Street Columbus, IN 47201
6. The Commons, 300 Washington St., Columbus, IN 47201

7.German American Bank, 2310 W. Jonathan Moore Pike, Columbus, IN 47201 (West side location)

8. Terrace Lake Church, 4260 W. 200 S., Columbus, IN 47201

9. Westside Community Church, 124 Tipton Lakes Blvd, Columbus, IN 47201

10. Bartholomew County REMC, 1697 W Deaver Rd, Columbus, IN 47201

11. Elizabethtown Fire Station, 10203 E. Legal Tender, Elizabethtown, IN 47232

12. Shiloh Baptist Church, 11988 E. State Road 46, Columbus, IN 47203

13. Hope Moravian Church 202 Main St., Hope, IN 47246

14. Clifford Fire Station, 7850 N Depot St., Clifford, IN 47226

15. German Twp. Fire Station, 9428 Main St., Taylorsville, IN 47280

16. Ogilville United Methodist Church, 11910 S. E State Road 58, Columbus, IN 47201

 

 VoteCenterPlan

Look Up Hearing

Pay Traffic Ticket

Click here to pay online! ----------> https://public.courts.in.gov/pay/

 

 

 

Public Information Request

PUBLIC INFORMATION REQUEST FORM

BARTHOLOMEW COUNTY CLERK

Access to Public Records Act I.C. 5-14-3

 

Attention:  This request form can only be used if you are able to provide a cause or case

number, and the information requested is an electronic document in the case that can be emailed to the requesting individual.

  

The clerk’s office staff will fill this request and email it

to you within 7 business days.

 

Genealogy Search & Background Checks

 

Genealogy Search & Back Ground Checks

THE BARTHOLOMEW COUNTY CLERK’S OFFICE NO LONGER DOES

GENEALOGY SEARCHES OR BACK GROUND CHECKS. BELOW ARE ESTABLISHMENTS

AND ONLINE RESOURCES AVAILABLE TO THE PUBLIC.

 

 

-        MYCASE.IN.GOV (back ground checks, etc…): or https://public.courts.in.gov/mycase/#/vw/Search

        * Civil & Criminal Case Search by CASE # or NAME (list first & last name only, enter)

-        Indiana State Archives: 6440 E. 30th St., Indianapolis, IN  46219; (317)591-5220

        * Bartholomew County has older Probate, Criminal, Civil & Misc. Order Books stored at this site.

        * Email: (to go and view books)

-        Indiana State Library: http://www.in.gov/library/databases.htm

        * 315 West Ohio Street, Indianapolis, IN 46202

                     *Marriage License, Cemetery Locator, Newspapers, etc…

                     *A Marriage license issued in Bartholomew County, is available through the

                       Clerk’s office (234 Washington St., Columbus, IN or 812/379-1600).

-        Bartholomew County Public Library: https://www.mybcpl.org

        * Resources tab, click on Genealogy Resources

        * 536 5th St, Columbus, IN 47201 (812) 379-1255

-         Bartholomew County Archives: 234 Washington St, Columbus, IN; 812/379-1503; Hours: Vary

     Appointments can be made by phone or visiting http://www.bartholomew.in.gov/archives.html

        * Records available to the public: Deeds, Estates, Circuit Court, Probate, State, Common Plea, Cemetery Records

        * April 9, 2018

 

Declaratory Judgment

Declaratory Judgement - For Unrecorded Marriage License ONLY

Pro Se Appearance Form [Not SM claims] (431 downloads) Popular #
Petition for Waiver of Filing Fees (459 downloads) Popular #
Petition for Declaratory Judgment (526 downloads) Popular #
Order for Waiver of Filing Fees (439 downloads) Popular #
Order for Declaratory Judgment (494 downloads) Popular #

 

Notice of Local Rule Ammendments

Notice of Local Rule Ammendments

Notice Order Approving Amendment of Local Rules (1469 downloads) Popular #
Notice Bartholomew County Proposed Local Rule Amendments (1546 downloads) Popular #
Bartholomew Local Rule Proposed Amendments (2716 downloads) Popular #
Bartholomew County Indiana Local Court Rules (2456 downloads) Popular #

Notice of Issuance of Order of Opinion

Notice of Issuance of Order or Opinion

Rules of Professional Conduct (1257 downloads) Popular #
Rules for Criminal Procedure (1260 downloads) Popular #
Indiana Tax Court Rules (1143 downloads) Popular #
Indiana Rules of Appellate Amendments (1326 downloads) Popular #
Indiana Rules for Trial Procedure (1257 downloads) Popular #
Indiana Rules for Trial De Novo (1157 downloads) Popular #
Indiana Rules for Small Claims (1181 downloads) Popular #
Indiana Rules for EFile (1347 downloads) Popular #
Indiana Procedure for Post Conviction Remedies (1113 downloads) Popular #
Indiana Procedure for Original Action (1077 downloads) Popular #
Indiana Jury Rules (1130 downloads) Popular #
Admission Description (1156 downloads) Popular #

Guardianship

Guardianship

ACCEPTANCE & OATH OF GUARDIAN APPOINTED (183 downloads) Popular #
ACCEPTANCE & OATH OF GUARDIAN(S) APPOINTED (159 downloads) Popular #
Appearance Individual Form (126 downloads) Popular #
CERTIFICATION UPON FILING OF GUARDIANSHIP OF A CHILD (164 downloads) Popular #
CONSENT TO APPOINTMENT OF GUARDIAN BY PARENT (138 downloads) Popular #
Guardianship Registry Information Sheet (174 downloads) Popular #
INSTRUCTIONS FOR FILING A PRO SE GUARDIANSHIP (201 downloads) Popular #
ORDER ON FEE WAIVER (143 downloads) Popular #
PETITION FOR PRO SE GUARDIANSHIP (176 downloads) Popular #
VERIFIED MOTION FOR FEE WAIVER (147 downloads) Popular #

 

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