Court Reporter/Bailiff

 

POSITION:                       Court Reporter/Bailiff #4
DEPARTMENT:                  Bartholomew Circuit Court
DIVISION:                        Civil Dissolutions, Paternities, Guardianships and Protective Orders and Jury Administrator
WORKSCHEDULE:              8:00 a.m. – 5:00 p.m.,M-F
JOB CATEGORY:                COMOT (Computer, Office Machine Operation,Technician)
STATUS: Full-time             Starting Date: Negotiable

 

Send Resume To:                 Bartholomew Circuit Court

                                       234 Washington Street

                                       Columbus, IN 47201

                                       ATTN: Tammy Johannesen

 

Incumbent serves as Court Reporter and Bailiff to Judge for Bartholomew County Circuit Court, responsible for proper recording and reporting of juvenile court proceedings, performing Court Bailiff duties, and related office management/secretarial duties as assigned by Judge.


DUTIES:

Records courtroom proceedings for dissolution, paternity, guardianship and protective order cases; updates chronological case summaries, notifies appropriate parties of Court’s entries, rulings, and additional hearings, and assures accurate and timely preparation of appropriate transcripts.

 

Assists Judge with maintaining court operations, including but not limited to posting entries on the computer, distributing signed orders, preparing and mailing orders, summons and related correspondence, and maintaining all recordings, evidence and trial notes as directed.

 

Marks, logs, identifies and secures exhibits admitted into evidence; returns and/or disposes of evidence as prescribed by Indiana Supreme Court.

Prepares the mailing of juror questionnaires, maintains and updates Jury Management System as questionnaires are returned; pulls the jury for civil and criminal trials; inputs jury service payment information into the computer.

 

Answers telephone and greets office visitors; determines nature of call, provides information and assistance; assists callers with court proceedings.

Transcribes digital recordings of court proceedings; types orders, letters and other correspondence as requested.

Performs Court Bailiff duties, including assisting and monitoring court juries and jury rooms when needed.

Serves as confidential employee to assigned Judge and/or Juvenile Magistrate, responsible for completing all management directives as required.

Performs related duties as assigned.

 

 

I. JOB REQUIREMENTS & DIFFICULTY OF WORK:

Knowledge of Bartholomew County legal and court systems, including legal terminology, and official court policies, practices and standard procedures; working knowledge of related social, government, and law-enforcement agencies.

 

Thorough knowledge of all court operations, with ability to assure proper recording of proceedings and prepare and update chronological case summaries and written orders as required.

 

Knowledge of standard English grammar, spelling and punctuation; ability to type with speed and accuracy, transcribing skills are required.

 

Ability to operate a variety of standard office equipment, such as telephone, computer using Microsoft Office applications, transcriber, copier and printer.

 

Ability to operate computerized case management and scheduling system.


Ability to learn and operate the jury management system to facilitate an accurate list of potential jurors on a quarterly basis.

 

Ability to effectively communicate and work with court personnel and officials, law enforcement agencies and other government/social departments, and professional and non-professional members of general public.

 

Ability to work under minimal supervision and accurately complete duties amidst frequent interruptions, distractions, and pressure from formal deadlines.

 

Ability to accurately maintain department files, evidence and court notes.

 

Ability to maintain strict confidentiality of all Department records and information where applicable.

 

Ability and willingness to work irregular hours and extended time as needed.

 

II. RESPONSIBILITY:

Incumbent performs a variety of regular and recurring court reporter duties in accordance with established practices and procedures, exercising judgment to properly assist callers, maintain Judge’s office operations, and assure strict accuracy and timeliness of all court records and related paperwork. Although errors in Incumbent’s work are generally detected through supervisory review, undetected errors could adversely affect court proceedings, resulting in mistrials, law suits, and/or loss of time, embarrassment, and inconvenience to court personnel and members of general public.

 

Incumbent maintains all records related to potential jurors within the database utilized by the Court.

 

Incumbent works within a flexible schedule of duties, determining priorities with Supervisors and performing special functions as time allows. Instructions for new and/or highly unusual circumstances are provided by Supervisors, and work is reviewed upon completion for accuracy and compliance with directions.

 

III. PERSONAL RELATIONSHIPS:

Incumbent maintains frequent contact with co-workers, court personnel and officials, County Clerk’s office, attorney’s offices, public defenders, Judges from other counties, law-enforcement agencies, other government departments, and members of the general public for a variety of purposes, including recording and assisting with court proceedings, requesting and providing court-related information, and assuring compliance with all court and legal requirements.

 

Incumbent reports directly to Court Reporter Bailiff #2.


IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

Incumbent performs duties in a standard office environment, with some exposure to physical strain normally associated with prolonged typing, transcribing, and/or proof reading.

 

 

 

Deputy Sheriff

 

The Bartholomew County Sheriff’s Office is accepting applications for the position of Deputy Sheriff.   Applications will be accepted from April 11 until May 31, 2016.   Applicants must be 21 years of age, have a high school diploma or GED and possess a valid driver’s license.  The preferred applicant will have a minimum of 60 college credit hours from an accredited college and/or equivalent work experience.     Applications may be obtained at the Bartholomew County Sheriff’s Office, 543 2nd Street, Columbus, Indiana 47201 or online below.  Please fill out and submit the application through the attached documentation below

 

pdf Sheriff Employment Application (68 KB)

 

Second Deputy/Field Technician

 

 

POSITION:                            Second Deputy/FieldTechnician

DEPARTMENT:                      Assessor

WORKSCHEDULE:                  8:00 a.m. – 5:00 p.m.,M-F

JOB CATEGORY:                    COMOT (Computer, Office Machine Operation,Technician)

DATE WRITTEN: April2000      STATUS:Full-time

DATE REVISED:                     July 2012,June2016    FLSA STATUS:Non-exempt

 

To perform this position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed in this document are representative of the knowledge, skill, and/or ability required. Bartholomew County provides reasonable accommodation to qualified employees and applicants with known disabilities who require accommodation to complete the application process or perform essential functions of the job, unless the accommodation would cause an undue hardship.

 

Incumbent serves as Second Deputy/Field Technician for the Bartholomew County Assessor’s Office, responsible for conducting office and field functions related to assessments.

 

Duties: 

Receives and processes mobile home assessment sheets, computes and verifies assessments, checks addresses and ownership information, and contacts appropriate personnel to resolve discrepancies as needed.

Prepares and mails assessment notices to owners and forwards copies to Auditor and Treasurer, and researches addresses for returned notices and forwards notices accordingly.

Answers telephone and greets office visitors, answers questions, provides property and assessment information, and/or refers callers to appropriate individual or Department.

Assists Realtors, appraisers, and other members of the public as needed, including researching property information and assessments, and updating Department records and information.

Maintains communication with Treasurer, Auditor, and Recorder personnel to request, provide, and/or verify property record information, and resolves questions concerning assessments.

Types and prepares error correction petitions, letters, reports, and other Department correspondence, and maintains Department files as directed.

Measures, inspects, and documents new construction. Revisits and re-measures percentage of parcels each year according to the plan of the Reassessment Supervisor. Checks demolitionof building and answers inquiries regarding realestate.


Verifies accuracy of data in computer pertaining to agricultural, commercial, and industrial properties.

Follows up on building permits for county-wide enforcement. Trains new department staff as needed.

Performs duties of co-workers in their absence or as required to maintain continual public service and Department operations.

Attends training sessions, educational seminars, and/or conferences as appropriate. Performs related duties as assigned.

  1. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

 

High school diploma or GED.

Possession of or ability to obtain Level II certification by State Tax Board and ability to maintain State mandated training hours.

Working knowledge of standard office policies and procedures; ability to apply such knowledge to a variety of interrelated tasks while meeting deadlines.

Working knowledge of State statutes and Indiana Code pertaining to the assessment of real estate.

Working knowledge of standard English grammar, spelling and punctuation, and ability to speak clearly to greet customer and/or the general public.

Knowledge of County geography and ability to locate and regularly travel to property sites within the County.

Knowledge of basic filing systems and ability to maintain accurate and complete department files and records.

Ability to effectively communicate orally and in writing with, including being sensitive to professional ethics, gender, cultural diversities and disabilities.

Ability to competently serve the public with diplomacy and respect, without posing a direct threat to the health or safety of self or others.

Ability to provide public access to or maintain confidentiality of department information and records according to State requirements.


Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace and personal conduct.

Ability to properly operate standard equipment, such as calculator, copier, computer, printer, fax machine, digital area line meter, measuring tape, camera, telephone, and typewriter.

Ability to analyze, evaluate, investigate or coordinate data, and make determinations based on data analyses.

Ability to work alone with minimum supervision and on several tasks at the same time, often under time pressure.

Ability to apply knowledge of people and/or locations and plan and layout assigned work projects.

Ability to perform arithmetic calculations to compute/calculate assessments.

Ability to read and interpret detailed prints, sketches, layouts, specifications and maps.

Ability to understand, memorize, retain, and carryout written and oral instructions and present findings in oral or written form.

Ability to occasionally travel out of town for training, sometimes overnight. Possession of valid Indiana driver’s license and a demonstrated safe driving record.

  1. RESPONSIBILITY:

 

Incumbent performs standard, recurring duties according to department policies and procedures and state guidelines with work priorities determined by service needs of the public. Incumbent receives indirect or occasional supervision with assignments guided by definite objects using a variety of methods or procedures, with incumbent referring to supervisor when interpretation of department policies and programs are thought necessary. Frequently, decisions are made which are restricted only by organizational-wide policies. Errors in incumbent's work are usually prevented through supervisory review and are detected through notification from other departments, agencies or the public. Undetected errors may result in loss of time to correct error.

  1. PERSONAL WORKRELATIONSHIPS:

 

Incumbent maintains communication with co-workers, other County departments, various companies, government agencies, and members of the general public for purposes of exchanging information, and explaining/interpreting state codes, policies, and procedures.

Incumbent reports directly to County Assessor.


  1. PHYSICAL EFFORT AND WORKENVIRONMENT:

 

Incumbent performs duties in a standard office environment and in the field, involving sitting/walking at will, standing/walking for long periods, working in extreme temperatures, lifting/carrying objects weighing 25-50 pounds, bending, crouching/kneeling, reaching, speaking clearly, and depth perception.  Incumbent occasionally travels out of town for training, sometimes overnight.

 

Applications can be downloaded below.  They may be submitted to the Assessor's Office located at 2nd Floor of the Governement Office Building; 440 Third St. Columbus, IN, 47201.

pdf General Employment Application (97 KB)